KU has a long history of managing its records. The University Archives has gathered, organized, and preserved KU's official record since its inception in 1969. General information regarding what Records Management is can be found on the Records Management page on the KU website.
At KU, the Information Management Policy Group directs the Information Management Program, started in fall 2007, which includes Records Management. In 2010, the General Retention Schedule for the University was adopted, and it was approved by the Kansas State Records Board in 2011.
The General Retention Schedule (pdf) is a list of records commonly found in the various schools, departments, and units of the University. It details how long records need to be kept and what should be done with them once the retention period has been met. If records are to be transferred to University Archives, a Records Transfer Form (doc) should be completed, and University Archives contacted to arrange a delivery date and time for the transfer of the records.
For questions regarding the retention and transfer of University of Kansas records, please contact:
Assistant Archivist/Records Manager