Request Event Space
KU Libraries facilities provide educational and research opportunities for university faculty, staff and students, the community, and the scholarly world. Meeting rooms and other spaces may be available for events that support our mission as a center for research, teaching, and learning.
- Johnson Room: classroom seating for 25; A/V capacity.
- Classroom 326: seating for 20; A/V capacity.
- Classroom 327: seating for 15; A/V capacity.
- North Gallery: seated meals for 30, theatre-style seating for 80, or standing room for 100. (Scheduled for non-KU Libraries events only in extraordinary circumstances.)
Please refer to Spencer's event policy (pdf) for information about holding events at the library.
Request an Event
The primary purpose of our spaces is to support research and instruction using our library collections. Priority scheduling is given to events planned by KU Libraries and offered in coordination with other KU units. KU Libraries are unable to accommodate all requests and therefore reserve the right to decline requests that would disturb normal library operations or prove detrimental to our facilities, our staff, or our collections.
Please submit your request at least two weeks in advance of the event’s desired date. We will strive to respond to your request within three business days. All event proposals are evaluated on the basis of availability, impact, and relevance to KU Libraries’ mission. Use of library facilities for non‐university‐related events is granted only in exceptional circumstances. Approval of a past event does not guarantee that the same or similar event can be accommodated in the future.
Events that occur outside normal business hours (Monday‐Friday, 9 a.m. to 5 p.m.) are considered on a case-by-case basis, and only when the event supports the mission of the libraries. Groups planning an event at any of the libraries are required to observe all applicable policies of Spencer Research Library, KU Libraries, and the University of Kansas, as well as all local, state, and federal laws. No admission may be charged for events held in library facilities. Recurring events, such as regular meetings, must have prior approval and will only be scheduled if they have a strong connection to the mission or collections of the various libraries. (This does not apply to academic classes, which are scheduled by contacting the Head of Public Services at firstname.lastname@example.org).
We aim to respond to requests in a timely manner. Your request will be sent to the appropriate staff member who will confirm if KU Libraries will be able to accommodate your event. Please do not consider the event confirmed until you have received verification.