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Request Event Space

KU Libraries facilities provide educational and research opportunities for University faculty, staff and students, the community, and the scholarly world. Reading rooms, meeting rooms, and conference spaces may be available for events that support our mission as a center for research, teaching, and learning, and we welcome requests.

KU Libraries reserve the right to decline requests that would be detrimental to our facilities, our staff, or our collections, or that would disturb normal library operations. Groups planning an event at any of the Libraries are required to observe all applicable policies of Spencer Research Library, KU Libraries and the University of Kansas, as well as all local, state, and federal laws. No admission may be charged for events held in Libraries’ facilities. Ongoing events such as regular meetings must have prior approval and will only be scheduled if they have a strong connection to the mission or collections of the various libraries. (This does not apply to academic classes, which are scheduled by contacting the Head of Public Services, Caitlin Donnelly, at cdonnelly@ku.edu).

Scheduling

Priority in scheduling events is given to those planned by KU Libraries and those offered in coordination with other KU units. Use of Library facilities for non‐university‐related events is granted only in exceptional circumstances. All event proposals are evaluated on the basis of schedule, impact and relevance to the Libraries’ mission. Approval of a similar event in the past does not guarantee that the same event can be accommodated in the future.

Events that occur outside our normal business hours are approved on a case by case basis, and only when the event supports the mission of the Libraries. Our normal business hours are Monday‐Friday, 9 am to 5 pm.

Process

Event organizers interested in hosting an event at Spencer Research Library need to complete and submit an online request form.

A Spencer staff member will follow up with the requestor after receiving the completed form, granting or denying permission. Please do not consider the event confirmed until you have received verification.

Please refer to the Events Policy (pdf) for information about holding events in Spencer Research Library.

Staffing, equipment, and/or setup charges may apply.

Event organizers are strongly encouraged to visit Spencer Research Library and meet with Emily Beran in advance to view the requested space and discuss set-up details.


Contact

Emily Beran
Public Services Library Assistant
emilyberan@ku.edu
785-864-4891

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